I haven't disappeared yet, but please confirm we are talking about Friars Wharf, otherwise I'm going off at a tangent. No it's not running off your meter.
Here is a learned dissertation that just happens to mention how the Friars Wharf system, in general terms, is supposed to work, see page 113 figure 30 and beyond:
Doesn't really help us answer your burning questions.
It appears the bank of 8 air source heat pumps run from 3-phase 440v. I don't imagine they would try to measure the electricity consumed by each flat, only the total for the building per month/quarter etc. It is the purpose of the energy meter in each flat to determine, on the basis of the flow through the water pipe, the incoming water temperature, and probably the outgoing water temperature, what the kWh equivalent of energy used is. They then hopefully attribute the contribution of each flat according to the energy meter readings in proportion to the total consumption, so each pays their 'share'. No doubt with an admin/management fee on top. But still according to a transparent rationale that flat owners are aware of.
I believe the heat output of the heat pumps should be roughly 3 times the electricity they use.
So assuming the meters in the flats are actually accurate, the following things should be true:
1) adding up all the flat meter readings for a given period and dividing by 3 should total approx the electricity bill for the building for that period (actually this is the way to find out the exact proprtion)
2) dividing by 3 the unit price per kWh for the heat pump supply, and multiplying by the number of units used by a flat, should be the bill for that flat, and adding all the flat's contributions should pay the overall bill.
Maybe someone got their sums wrong, not all the heat pumps were working properly, not all the kWh meters were working properly, or some other part of Murphy's Law came into play, and the landlord was out of pocket.
Well that's my theory!
I hope they know what their doing with their bills now. I would hope the heating charges would be less than half the 'equivalent normal' electricity bill would be.
There should be information about this in the Management Pack, Handbook or "Safety Manual", or whatever they've chosen to call it, or the lease, or other documentation for the property. Normally you sign to agree to the terms.
Nice flats!